Custom Business AI assistants

If you have to manage your organization with a patchwork of Excel, Word, PDFs and emails, or struggle with disjointed tools, undocumented processes or failed ERP implementations while under increasing pressure from ISO standards, customers or regulators, you are not alone.

And frankly, you may be right to stick with what you know. These tools are robust, affordable, and when configured properly, you know exactly where your data is stored — close, local and secure. You’ve been building this system for years. Through hard work, you have collected a wealth of data: Customers, suppliers, projects, product requirements, orders, financial data and more. This data is your company's gold.

The real problem is not the tools themselves, but the lack of integration, automation and analysis. Without this, you spend time on repetitive tasks and miss opportunities hidden in your own data.

Our bespoke AI business assistant solves this problem — without forcing you to abandon your current way of working. It connects to your existing files and processes, pulls in the data you already have and delivers the most valuable results: Insights, analytics, better control and faster decisions. You get enterprise-level automation, AI-driven reporting and process intelligence — without the cost, complexity and disruption of traditional ERP systems or the need to retrain your staff.

Work the way you always have - only 10x smarter.

Tool That Adapts to Your Workflow,
Not the Other Way Around

Binariver Custom AI business assistant eliminates the traditional requirement for strictly organized data input, reducing the burden on human resources and minimizing human errors, inaccuracies, and delays.
Unlike conventional ERP and CRM systems that impose rigid data formats, our custom business AI assistant adapts to your existing workflow—working with real-world business inputs such as PDFs, DOCs, XMLs, and emails.

Focus on Business, Not Bureaucracy

You concentrate on what you do best: Attracting prospects, developing products, estimating costs and profit margins, organizing your supply chain and quality assurance, controlling inventory and planning procurement.

One of the biggest weaknesses of traditional enterprise management systems — ERP, CRM, MRP and the like — is that they force you to transfer your data into the structure of another organization. They transform your processes from “how it is” “ to "how it needs to be” according to their models. However, the reality is that “as is” already works. It makes money, promotes growth and reflects how you have been successful in practice, not in theory. No one understands your business better than you do.

Our AI business assistant doesn’t try to change that. Instead, it supports the way you already work. It gets the granular parts of your data — wherever it's stored — normalizes it, learns from it and matches it with proven best practice patterns from different industries. You keep your document-driven workflows, but get powerful AI-driven insights, automation and recommendations for short- and long-term decisions. All without forcing you to rebuild your business around someone else’s software logic.

Fully Offline. Fully Private. Custom AI business assistant Built for High-Security Environments

The Custom AI business assistant application operates entirely on your local infrastructure without requiring any incoming or outgoing internet traffic. It can function completely offline and does not attempt to access the web. Our engineers sign strict NDA agreements, and we never have direct access to your internal data. All proprietary information stays within your premises. The system only scans files to extract valuable insights—without modifying or interfering with them.
This secure approach is compliant with GDPR, ISO/IEC standards for information security and quality systems, and is fully aligned with privacy regulations in highly sensitive jurisdictions such as Switzerland. It is particularly suitable for data-sensitive sectors like healthcare, pharmaceuticals, and medical devices, as well as intellectual property–driven industries.

Business Challenges: Recognizing the Universal in the Unique.

While every company operates in its own unique context, business challenges often follow recurring patterns—missed deadlines, fragmented data, inefficient workflows, or compliance burdens. Custom AI business assistant binariver is designed to honor that uniqueness while applying proven industry-standard best practices. That’s why we don’t offer one-size-fits-all fixes. Instead, we start by identifying the challenges many companies face across functions—then adapt solutions to your specific reality. Here are just a few examples of common operational pain points we solve, tailored precisely to your business needs

Operations & Supply Chain

Operational efficiency is at the core of manufacturing and distribution. KPIs like OTIF and inventory turns highlight reliability, speed, and cost- efficiency across the chain. Our Custom AI business assistant uses real-time ML features to detect deviations, optimize flow, and recommend proactive actions before issues escalate.

Problem	KPI	Source Document Fields	ML Features	Our Solution
Late deliveries	OTIF %	POs, Delivery Receipts	Delivery vs. promised date, supplier ID	Forecast delivery risk, suggest alternates
JIT failures	Inventory turns	Stock Cards, Purchase Orders	Lead time, stock level, usage rate	Dynamic reorder & lead-time model
Excess WIP	Cycle time	Job Orders, Routing Logs	Work order duration, machine usage	Simulate ideal WIP, flag bottlenecks
Obsolete inventory	Inventory age	Stock reports, last movement date	SKU, age, movement class	Clearance alerts, slow-mover tagging

Sales & Customer Relationship

Sales KPIs help track revenue health, customer satisfaction, and pipeline performance. With ML-backed insights, we interpret lead behavior, deal patterns, and customer churn indicators to help your team convert better and retain more effectively.

Problem	KPI	Source Document Fields	ML Features	Our Solution
Unprofitable customers	Margin per customer	Sales Invoices, Cost Statements	Revenue, cost/order, return rate	Rank & segment by net profit
Quote inaccuracies	Quote conversion rate	Quotes, Sales Orders	Quote vs. cost, win/loss flag	Flag underquotes, improve accuracy
High churn	Retention rate	Customer Logs, CRM Tickets	Order frequency, issue count	Classify risk, suggest recovery paths
Sales follow-up failures	Lead response time	CRM Notes, Contact Logs	Interaction count, delay	Detect stalls, automate reminders

Finance & Cost Control

Profitability is tracked through margin control and cash flow metrics. Our Custom AI business assistant links cost centers, financial documents, and budget plans to machine learning models that uncover hidden losses, predict late payments, and reduce financial surprises.

Problem	KPI	Source Document Fields	ML Features	Our Solution
Cost leakage	Overhead vs. budget	GL entries, Expense Reports	Account codes, department tags	Cluster leakages, highlight spikes
Margin errors	Gross margin	BOMs, Invoices	Sales price, raw cost, discount	Detect deviations, fix pricing
Late collections	DSO	AR Aging, Invoices	Invoice age, customer payment risk	Forecast delays, prioritize reminders

Supplier & Sourcing

Supplier reliability and cost control begin with understanding procurement data. ML-driven sourcing lets you score suppliers, monitor volatility, and avoid costly disruptions. Key KPIs drive sourcing performance and alert for better alternatives in real-time.

Problem	KPI	Source Document Fields	ML Features	Our Solution
Supplier unreliability	Defect rate, OTIF	POs, QC reports	Delivery delays, reject counts	Score suppliers, diversify risk
Poor sourcing decisions	Cost per SKU	Vendor prices, lead times	Cost variability, quality history	Simulate sourcing options

Quality & Compliance

Product quality and audit readiness are key to customer trust and certification success. KPIs here identify recurring issues and regulatory risks. Our ERP for startups uses ML to trace root causes and automate compliance checks using real-time data.

Problem	KPI	Source Document Fields	ML Features	Our Solution
Rework & returns	RMA %, FPY	QC Logs, Production Reports	Failure type, operator ID	Trace root causes, suggest actions
Audit failures	Audit score	SOPs, Document Revisions	Missing docs, outdated procedures	Pre-check compliance readiness

HR & Team Performance

Team performance and morale reflect directly in your operational KPIs. Our Custom AI business assistant uses behavior analytics, attendance patterns, and job error classification to build optimal schedules and flag productivity risks.

Problem	KPI	Source Document Fields	ML Features	Our Solution
Skill mismatch	Error %, delay rate	Work Logs, Error Reports	Task type, error label	Identify gaps, suggest training
Absenteeism	Availability rate	Time tracking, shift reports	Absence patterns, seasonality	Predict gaps, reschedule proactively

Strategic Insight

Without strategic alignment, KPIs stay reactive. This ERP for startups consolidates fragmented data, enhances decision simulations, and delivers visibility where blind spots usually cost money or missed growth.

Problem	KPI	Source Document Fields	ML Features	Our Solution
Fragmented data	Reporting time, accuracy	Spreadsheets, Email chains	Data lag, file types, author	Unify documents, create visibility
Decision blind spots	Forecast accuracy	Historic plans vs. outcomes	Decision log, impact metrics	Simulate alternatives, recommend paths

About the Technology

The engine behind binariver Custom AI business assistant is a pretrained neural network-based machine learning algorithm, trained on a broad range of industry document types and workflows. Many industry-standard features are available out of the box, acting as a starting point, alignment benchmark, and adaptive bias layer to tailor results to your business context. Importantly, the part of the code responsible for accessing local files and extracting raw data is open source and can be audited by customers to ensure trust and transparency.
Additionally, the platform includes a structured component designed to support multilevel Bills of Materials (BOMs) for complex product configurations or large-scale projects. It enables vertical workflow support: from managing granular tasks for project-oriented businesses to aggregating projects into mass production cycles. ISO 9001 principles and medical device quality system controls are natively integrated, allowing users to embed continuous improvement loops at any process stage.
Crucially, all this complexity is modular and available on demand. You can opt for a structured and fully organized system—or continue operating at the edge of controlled chaos. The system works either way.

Our ON-SITE METHOD

Install: Set up directly on your local network (Mac/PC)—no cloud involved, no data leaves your premises. Scan: Automatically gather PDFs, Excel sheets, Word files, and emails from your internal folders.
Normalize: Convert scattered files into structured business documents—quotes, purchase orders, invoices, jobs.
Label: Enrich data with machine-learning-ready tags such as cost centers, suppliers, customers, and margins.
Analyze: Detect inefficiencies, inconsistencies, and cost risks across operations.
Act: Deliver clear, ranked recommendations and improved KPIs for informed decision-making.

Our engineers work on-site with your team to define operational context, align with key stakeholders, and train the system using your real-world data. This ensures privacy, accuracy, and business-relevant outcomes from day one.

From first visit to actionable insights, it typically takes just 5 to 10 days to deliver measurable results.

Once trained, the system continues learning and adapting automatically from your ongoing operations—no additional development required.

Rapid Access to Profound Business Management

In under a minute, register by providing the basic details of your business and location. We will promptly assess the viability of proceeding and, if it aligns with your requirements, schedule a meeting directly at your premises. There are no lengthy forms—just a swift, direct path to discovering how binariver Custom AI business assistant can benefit your business.